Simple Formulas and Questions to Improve Your 1-on-1s

1-on-1 meetings are an essential tool for effective management, but ensuring they’re impactful requires preparation and intentionality. Using simple formulas and key questions can help structure these 1-on-1 conversations, make them more meaningful, and drive better outcomes. Here are some practical ideas to elevate your 1-on-1s.

1. Start with the 3Ps: Past, Present, Future

The 3Ps formula provides a clear structure for your 1-on-1 conversations:

• Past: Reflect on recent events and progress.
  
  • Example questions:
    • “What wins or highlights have you had since we last spoke?”
    • “Are there any challenges from the past weeks you’d like to discuss?”
• Present: Focus on the current situation and priorities.
  
  • Example questions:
    • “What’s top of mind for you right now?”
    • “Are there any blockers you need help with?”
• Future: Look ahead to goals and opportunities.
  
  • Example questions:
    • “What’s your main focus for the next few weeks?”
    • “Are there any skills or projects you’re excited to explore?”

2. Use the GROW Model

The GROW model is a classic coaching framework that works well in 1-on-1 conversations to foster clarity and actionable outcomes:

• Goal: Define what the team member wants to achieve.
  
  • Example question: “What would you like to accomplish in this area?”
• Reality: Explore the current situation.
  
  • Example question: “What’s happening now that’s affecting this?”
• Options: Brainstorm possible solutions or next steps.
  
  • Example question: “What are some ways you could tackle this?”
• Will: Commit to specific actions and timelines.
  
  • Example question: “What will you do next, and when will you do it?”

3. Ask Open-Ended Questions

Open-ended questions encourage deeper reflection and richer discussions. Here are some versatile options:

• “What’s been going well for you lately?”
• “What’s the biggest challenge you’re facing right now?”
• “How can I support you better?”
• “Is there anything you’d like to see change within the team or organization?”
• “What’s something you’re proud of that I might not know about?”

4. Use the 70-20-10 Development Framework

This framework helps guide 1-on-1 conversations about professional growth:

• 70% On-the-Job Learning: Discuss opportunities to learn through new challenges or responsibilities.
  
  • Example question: “What project or task could help you grow your skills?”
• 20% Learning from Others: Explore mentorship, feedback, or collaboration.
  
  • Example question: “Is there someone you’d like to learn from or work with more closely?”
• 10% Formal Training: Identify courses or workshops to support development.
  
  • Example question: “Are there any training opportunities that interest you?”

5. End with Action and Accountability

Always conclude your 1-on-1s with clear action items and follow-up plans:

• Example questions:
  • “What are your key takeaways from this conversation?”
  • “What steps will you take before our next meeting?”
  • “How can I support you in these next steps?”

Final Thoughts

Improving your 1-on-1 conversations doesn’t have to be complicated. By using simple formulas like the 3Ps, the GROW model, and the 70-20-10 framework, alongside thoughtful open-ended questions, you can ensure these meetings are productive and impactful. Remember, consistency and genuine curiosity are key to fostering trust and driving growth in your team.